Executive Assistant

United Leasing & Finance seeks a professional Executive Assistant to support senior leaders at our Evansville, IN headquarters. In this role, you'll manage complex calendars, schedule and coordinate client and internal meetings, arrange travel, and prepare agendas, reports, and presentations. You'll handle confidential information, organize financial and contract documentation, and serve as a key liaison across departments. Ideal candidates bring strong organization, attention to detail, excellent written and verbal communication, and comfort working in a fast-paced, relationship-driven financial services environment.

Responsibilities

• Provide high-level administrative support to senior executives, including calendar management, travel coordination, and meeting preparation
• Draft, proofread, and format correspondence, reports, and presentations for internal and external stakeholders
• Coordinate client and partner meetings, preparing agendas, materials, and detailed follow-up notes
• Maintain organized electronic and physical filing systems for contracts, finance documents, and confidential records
• Support execution of financial and leasing documentation by tracking signatures, deadlines, and required approvals
• Assist with planning and logistics for on-site and virtual events, board meetings, and team sessions
• Screen and prioritize calls, emails, and requests, ensuring timely responses and professional client service
• Compile and track data for reports, dashboards, and expense reconciliations using Excel and internal systems
• Liaise with internal departments to ensure accurate, timely information flow to executives
• Uphold confidentiality and represent executives and the company with professionalism in all interactions

Required Skills

• Executive calendar management
• Travel planning and coordination
• Microsoft Office (Outlook, Word, Excel, Power
• Point)
• Business correspondence and document formatting
• Meeting and event coordination
• Confidential records management
• Basic financial and contract document handling
• Professional written and verbal communication
• Task and deadline prioritization
• CRM or ERP/finance systems familiarity