Accounts Payable Specialist

Capital Waste Services LLC seeks an Accounts Payable Specialist to manage high-volume vendor invoicing, coding, and payment processing for our multi-location waste and recycling operations. Responsibilities include 3-way matching, resolving discrepancies, uploading invoices into the accounting system, and assisting with month-end close. You will partner with operations and procurement to ensure timely, accurate payments and strong vendor relationships. Ideal candidates bring AP experience, strong Excel skills, high attention to detail, and a commitment to reliability, safety, and teamwork.

Responsibilities

• Process and code high-volume vendor invoices accurately and timely
• Perform 3-way matching of purchase orders, receipts, and invoices
• Research and resolve invoice discrepancies and payment issues
• Prepare and schedule vendor payments in accordance with company policies
• Reconcile vendor statements and maintain up-to-date accounts
• Assist with month-end close and AP-related reporting
• Collaborate with operations and procurement on purchasing and billing questions
• Maintain organized digital and physical AP records for audits and compliance
• Monitor AP aging and escalate past-due items as needed
• Support process improvements to increase AP accuracy and efficiency

Required Skills

• Accounts payable processing
• Invoice coding and 3-way matching
• Vendor account reconciliation
• ERP/accounting software (e.g., QuickBooks, Net
• Suite, or similar)
• Purchase order and receipt verification
• Excel (vlookups, filters, pivot tables)
• Month-end close support
• Discrepancy and exception resolution
• Financial data entry and accuracy
• Document management and record keeping