Office Administrator

Chesterbrook Academy seeks an organized Office Administrator to support daily school operations in a warm, child-centered environment. In this role, you will greet families, manage phones, attendance, and student records, coordinate schedules, and support teachers and school leadership. You'll handle enrollment paperwork, billing inquiries, and filing while maintaining confidentiality and accuracy. The Office Administrator also assists with family communication, event coordination, and supply ordering. This position is ideal for a detail-oriented, service-minded professional who enjoys working with children, families, and staff in a collaborative educational setting.

Responsibilities

• Greet and assist families, students, and visitors at the front office
• Answer and direct phone calls and respond to email inquiries
• Maintain student records, attendance, and enrollment documentation
• Support billing inquiries and process basic payments or forms
• Coordinate schedules, calendars, and staff communication
• Assist school leadership and teachers with administrative tasks
• Prepare and distribute school communications, notices, and newsletters
• Organize and maintain filing systems and office supplies
• Support planning and logistics for school events and family meetings
• Ensure confidentiality, safety, and a welcoming school office environment

Required Skills

• Office administration
• Customer service
• Record management
• Data entry
• Scheduling and calendar management
• Microsoft Office or Google Workspace
• Phone and email communication
• Basic billing and invoicing
• Confidential information handling
• Event coordination