Administrative Assistant

C&S Employment Solutions seeks an organized Administrative Assistant to support our recruiting and staffing operations. In this people-centered role, you will handle scheduling, phone and email communication, data entry, and document preparation to keep candidate and client processes running smoothly. Responsibilities include maintaining accurate records, assisting with onboarding paperwork, coordinating calendars, and providing professional front-line support. This position offers the opportunity to learn talent acquisition, HR operations, and client service in a collaborative, fast-paced employment services firm committed to integrity and long-term relationships.

Responsibilities

• Support recruiters with scheduling interviews, coordinating candidate communications, and updating applicant tracking systems
• Maintain organized digital and physical files, reports, and documentation related to candidates and client accounts
• Answer phones, route calls, and respond to emails, providing prompt, professional customer service
• Prepare correspondence, reports, and basic spreadsheets to support recruiting and staffing activities
• Assist with onboarding paperwork and employment documentation for temporary and permanent placements
• Coordinate calendars, meetings, and logistics for internal team and client interactions
• Perform data entry, record updates, and quality checks to ensure accurate candidate and client information
• Help manage office supplies, mail, and general administrative tasks as needed

Required Skills

• Microsoft Office (Word, Excel, Outlook)
• Data entry and database management
• Calendar and scheduling tools
• Applicant Tracking System (ATS) usage
• Professional written and verbal communication
• Document preparation and formatting
• File and records management
• Customer service and phone etiquette
• Basic HR/employee onboarding processes
• Time management and prioritization