Workplace Experience Coordinator

Transition Management Corporation is seeking a Workplace Experience Coordinator to support corporate relocation and transition projects while ensuring an organized, welcoming office environment. In this role, you will coordinate daily workplace operations, including seating assignments, room scheduling, reception standards, and vendor services, while assisting project teams with moves, reconfigurations, and workspace changes. You will partner closely with project managers, real estate, and operations professionals to align logistics with client timelines, minimize disruption to business operations, and deliver a consistent, high-quality workplace experience for employees and visitors.

Responsibilities

• Coordinate day-to-day workplace operations, including room bookings, seating assignments, and office services
• Support planning and execution of office moves, reconfigurations, and workplace transitions
• Serve as primary point of contact for employees on facilities and workplace experience issues
• Partner with project managers to align workplace logistics with relocation and transition plans
• Oversee vendors for cleaning, maintenance, and office supplies, ensuring service quality
• Monitor workspace utilization and report issues or improvement opportunities
• Maintain standards for reception, common areas, and meeting spaces to reflect client-focused culture
• Support onboarding of new employees with workspace setup and orientation

Required Skills

• Workplace operations coordination
• Office move and relocation planning support
• Facilities and vendor management
• Space planning and seating assignments
• Meeting room and scheduling systems (e.g., Outlook, room-booking tools)
• Customer service and front-of-house management
• Basic project coordination and task tracking
• Knowledge of corporate real estate or facilities processes
• Proficiency with Microsoft Office and collaboration tools
• Data tracking and reporting on space utilization