Administrative Operations Coordinator

The Middlesex Corporation seeks an Administrative Operations Coordinator to support construction operations and project teams. In this role, you will manage schedules, meetings, documentation, and reporting for heavy civil and infrastructure projects, helping keep field and office activities running smoothly. Responsibilities include organizing project records, assisting with invoices and purchase orders, coordinating training and onboarding logistics, and maintaining safety and compliance documentation. You will collaborate across departments, support process improvements, and contribute to a safety-focused, team-oriented culture with strong growth opportunities.

Responsibilities

• Coordinate daily administrative and operational activities to support construction project teams and office leadership
• Manage schedules, meetings, travel, and documentation for operations and project managers
• Prepare, track, and organize project records, reports, and correspondence in line with company standards
• Assist with processing invoices, purchase orders, and basic cost tracking for projects
• Maintain databases, logs, and digital filing systems to ensure accurate, up-to-date information
• Support onboarding, training logistics, and compliance documentation for field and office staff
• Monitor and order office and project supplies; coordinate with vendors as needed
• Assist with safety and compliance documentation, distributing updates and tracking acknowledgements
• Compile data for KPI and performance reports to support operations decision-making
• Collaborate across departments to streamline workflows and improve administrative processes

Required Skills

• Construction administration
• Project coordination
• Scheduling and calendar management
• Document control
• Invoice and purchase order processing
• MS Office and Excel proficiency
• ERP or project management software
• Data entry and reporting
• Records management
• Compliance and safety documentation