Administrative Assistant

ATA Services Inc seeks an Administrative Assistant to support our professional services and administrative teams. In this role, you will manage calendars, coordinate meetings, prepare documents and reports, and handle data entry and filing for a variety of client projects. You will respond to phone and email inquiries, support travel and expense coordination, and help maintain organized records and workflows. This position requires strong attention to detail, excellent communication, and proficiency with Microsoft Office. You will work closely with a collaborative team in a service-oriented, professional environment, with opportunities to grow your administrative skills across diverse assignments.

Responsibilities

• Provide administrative and clerical support to consultants and client teams
• Manage calendars, schedule meetings, and coordinate conference calls
• Prepare, edit, and format correspondence, reports, and presentations
• Handle data entry, maintain electronic and paper filing systems, and track records
• Answer phones, route inquiries, and provide professional client service
• Assist with travel arrangements and expense reports
• Support onboarding, timesheets, and basic HR or payroll documentation
• Collaborate with colleagues to improve administrative processes and tools
• Maintain confidentiality and follow company and client procedures
• Support multiple client projects with accuracy, organization, and responsiveness

Required Skills

• Calendar management
• Travel coordination
• Document preparation and formatting
• Data entry and database updating
• Customer service and client communication
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Records and file management
• Basic bookkeeping or expense tracking